Mautic Community Forums

Marketing Team Meeting notes 28th January 2020

Welcome to the team meeting! If you haven’t done an asynchronous meeting before, please respond in threads :slightly_smiling_face:Also note you can start a reply with :bust_in_silhouette: to be anon, or :no_entry_sign: to go off the record and not be included in the notes, which will be exported and saved to Google Docs, and posted on the Community Forums.The meeting will be open for 24 hours, after which the notes will be exported. People may comment thereafter but these won’t be included in the notes.Let’s get going! :arrow_down:

0️⃣ Introductions - Say hello, who you are and what you’re interest is with Mautic.

Ruth Cheesley (she/her) Hello all, Ruth here, Community Manager :slightly_smiling_face: I’m based in the UK and have been a Mautic contributor since the early days
ekke Ekke here, from Hannover, Germany - with Leuchtfeuer, which is a digital marketing agency of 30 humans

1️⃣ Review actions from last meeting

Ruth Cheesley (she/her) https://forum.mautic.org/t/marketing-team-meeting-notes-21st-january-2020/12405 here’s the meeting notes
Ruth Cheesley (she/her) I pulled all the actions out into Trello tasks when we were meeting, but I’ve also added a feature request for our meeting parser to pull out actions using an emoji or something, so that we can list them out easier at the end of the meeting notes.

2️⃣ Review outstanding trello tasks

Ruth Cheesley (she/her) https://trello.com/b/9PNokIq9/mautic-community-marketing-team here is the link to the team Trello board
Ruth Cheesley (she/her) I’m going to skip the ones I’ve called out in separate tasks

2️⃣ . 1️⃣ Social media promo for free shipping in swag store

Ruth Cheesley (she/her) I’m going to do some social media promos on this - just a single post on each network letting people know it’s free shipping through to 1st Feb
ekke That is a promo by spreadshirt, right? (How is the shop going in general - is swag being purchased by people?)
Ruth Cheesley (she/her) Yeah, by spreadshirt
Ruth Cheesley (she/her) https://www.spreadshop.com/blog/2019/12/19/new-year-new-promo-plan/ (edited)
Ruth Cheesley (she/her) There have been some purchases - not a huge volume. Some before Christmas, nothing just recently
Ruth Cheesley (she/her) Mind you we haven’t done much follow up promotion of it really either
ekke np, just curious

2️⃣ . :two: Article on dev/staging area setup/best practice

Ruth Cheesley (she/her) Still trying to find someone to support writing this. It’s here: https://docs.google.com/document/d/1-tpfPoDUGQYYQIYH-Qlmki5ulvwEN2-6U6ZS2I-kP_4/edit?usp=sharing as a creative brief.
Ruth Cheesley (she/her) Given the focus on the releases I’ve not been able to find anyone yet to work on this. I will put out a request on social media/forums as well.

2️⃣ . 3️⃣ Creating the PACSI matrix for the marketing team

Ruth Cheesley (she/her) https://docs.google.com/spreadsheets/d/1bni4qe9tqYgSRr83bMAltDlwKwa1xhGzz5LUhCxcAKo/edit?usp=sharing I’ve made a start here, by bringing in the matrix for the mautic.org site which we’ve been working on with the team at Acquia. I’ve added some tabs for the things I think we need to define accountability/responsibilities around.

3️⃣ M3/M2 Releases update

Ruth Cheesley (she/her) From the message in #mautic-3 today it seems the beta release for Mautic 3 will be imminently available.
Ruth Cheesley (she/her) We’ve also got @Dennis Ameling who has stepped up to be release lead for a 2.x series release. This will mostly be things which are bugfixes or necessary updates to enable API’s (e.g. Zoho) to continue to work.
Ruth Cheesley (she/her) @dbhurley is working on an update which will explain the proposed release cycles and schedules, and will also give a bit of insight into the future roadmap. Should be available for initial review this week.
Ruth Cheesley (she/her) I think this is something we can support with by promoting it and sharing the roadmap, in particular.
ekke :+1:

4️⃣ Update on mautic.org rebuild

Ruth Cheesley (she/her) Work is proceeding at a fast pace, now focused on the Discourse integration and Auth0 integration. I’m just completing the last few UAT tasks for the sprint which just ended. Should be on track to release in March on schedule.
Ruth Cheesley (she/her) The sprint demo call was recorded and can be found here: https://drive.google.com/open?id=1xe7Y04d2TSbeq9rlAfulwUBa7YeElg9E

5️⃣ FOSDEM

Ruth Cheesley (she/her) Just waiting on the final banner visuals to send for print. Fliers I have written copy for and had to go with it due to time constraints.
Ruth Cheesley (she/her) I’ll be on the stand all day Saturday and will be demonstrating Mautic locally and talking to people about it - I will also do some on-site social media during the event
Ruth Cheesley (she/her) I’m not sure on the booth design as it has been done exactly the same as the roll up banner, and my thoughts were that we might at some point want to use both together. Having exactly the same messaging might not work so well. Have a look on the Trello card and see what you think (edited)
Ruth Cheesley (she/her) https://trello.com/c/3GBFj4y6/11-create-marketing-materials-for-fosdem

6️⃣ Mautic instance

Ruth Cheesley (she/her) Per our discussions I’ve asked Acquia to go ahead and commission two instances for us to use. We need to decide on the sub-domains to use for the live and staging instances.
Ruth Cheesley (she/her) See Trello card here: https://trello.com/c/vsKokZGP/15-mauticorg-mautic-instance-follow-up-with-acquia-re-saas-account for the suggestions

7️⃣ Any other business

Participants:

Ruth Cheesley (she/her), ekke