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[https://forum.mautic.org/t/notes-from-community-team-meeting-23rd-january-2020/12487](https://forum.mautic.org/t/notes-from-community-team-meeting-23rd-january-2020/12487)
[https://docs.google.com/document/d/1dWBTKxjC2UHSdCCpeFZ6CF95fOABWEbQhhgpuhfcWws/edit](https://docs.google.com/document/d/1dWBTKxjC2UHSdCCpeFZ6CF95fOABWEbQhhgpuhfcWws/edit)
| Ruth Cheesley (she/her) |
I think yes, start it simple |
| Ruth Cheesley (she/her) |
Boston might be good as Acquia is based there, but it’s also an expensive city |
| Ruth Cheesley (she/her) |
Equally we could consider EU, given a lot of the community are in EU (or near neighbours in my case soon!) |
| Ruth Cheesley (she/her) |
So next action could be to narrow down to a country / city for MautiCon |
| Nico Grienauer (he/him) |
currently we are discussing a "future of cms" conference with our association in vienna in november. maybe this could be a fit. its a "global" event and not tied to drupal… but will know more next week if we really plan/do it. |
| ekke |
My thoughts on the DATE:a) We are looking at Nov 17.-22.b) One-day event, right? (maybe with an evening event)c) Typically it's best to have team meetings the day(s) BEFORE the eventd) My guess is that we have better attendance if we avoid the weekende) also, ideally we should avoid Monday morning or Friday afternoon travels=> That would lead us to Nov/18 or /19 |
| Ruth Cheesley (she/her) |
I think a one-day event to start with is good. Or maybe a one-day conference, and a one-day contribution event? Then the council meeting/team meetings |
| Ruth Cheesley (she/her) |
or team meetings/council before the event, which might be better |
| Ruth Cheesley (she/her) |
although if the team members are speaking at the conference it can be distracting (working on slide decks during meetings, for example!) |
| ekke |
Coupling to another event (as suggested by @Nico Grienauer (he/him)): Might be a really nice thing!reduction of costs and effortmutual improvement in visibility online and on-site On the flip side, it raises complexity and overhead, adds a bit of risk and takes away a bit of control...Also, it takes a good match, in other words: I believe Nico's opportunity will remain the only one.Thus I suggest we wait for progress on the future-of-cms side and see if it might make sense |
| Ruth Cheesley (she/her) |
yeah that could be an option to consider |
| ekke |
On LOCATION:Would be good to have a local player who can organize helping hands, otherwise it'll be crazy expensiveBoston is obviously a low-hanging fruitPrague would be an option, tooVienna, see aboveI could offer Hannover, good locations, but flights are always an extra leg. Also not as prestigious as the other options.Other realistic ideas? Should we ask any other people / whom & where? |
| Ruth Cheesley (she/her) |
Berlin is an easy-ish place to get to, as is Paris |
| Ruth Cheesley (she/her) |
if we’re thinking EU |
| ekke |
Berlin? From London, maybe... |
| ekke |
Paris is a hub, Amsterdam is, and Frankfurt |
| Ruth Cheesley (she/her) |
Ah, OK maybe I was thinking Frankfurt. There are some fairly popular air hubs |
| Ruth Cheesley (she/her) |
nod |
| ekke |
so try explore Boston first?Frankly, I wouldn't dare to organize Berlin or any other City from remote.Or do we prefer EU - then what City is favorite?(Barcelona would be nice too ; ) |
| Ruth Cheesley (she/her) |
Barcelona is very good from an accessibility perspective |
| Ruth Cheesley (she/her) |
It’s probably the only city I was able to be completely independent at all times as a wheelchair user when I was at conferences there a few years back |
| Ruth Cheesley (she/her) |
I can see what options there might be in Boston from the team at Acquia |
| ekke |
=== Sum-up, current state of the discussion ===We aim at Nov/18 or /19 for the event, plus an extra days before the eventWe want to do the first MautiCon at an "easy" place where we have local people who can do a good part of the organizingOther criteria for the ideal location: Convenient and affordable travel options from around the world, inexpensive city, local community, suitable and affordable venue availableAs a baseline, Ruth will explore the options for Boston---> Agreed, everyone? |
| Ruth Cheesley (she/her) |
:thumbsup: |
| Nico Grienauer (he/him) |
:slightly_smiling_face: |
| ekke |
Brain dump of follow-up questions (to ponder for the next meeting : ) :How many visitors do we plan for? (-> size of venue, ...)Target audience(s)? Value / How can we best attract them?Rought financial planning / Will Acquia cover the financial risk?...and the ton of details from there. |
| Nico Grienauer (he/him) |
acquia and financial risk… I think they would/should cover the risk. even though if ther should not be much risk… we organized events for 400 people from 26 nations and provided 2 days warm food, baristas etc for 35€ and still had profit. it just depends how you organize it… |
| ekke |
Well the FIRST event of its kind is a bit more risky by nature, especially in such a niche |
| Ruth Cheesley (she/her) |
Yes, I’d be inclined to look for a venue which could comfortably host say 50-100 people with the option to extend if we get more interest than we expect. |
| Ruth Cheesley (she/her) |
Honestly don’t know what kind of numbers to shoot for, maybe we could do an interest poll to get some feedback from the community? |
| ekke |
First we need to define target audience etc.My gut feeling is that we should shoot for 100 - given the amount of people that Webmecanik is able to draw at their automation day, that should be possible |
| Ruth Cheesley (she/her) |
Yeah, that is around what I was thinking also |
| ekke |
@Nico Grienauer (he/him) If we did Vienna, how much of your "event team" would be available for us? Is that people from your agency, or Drupal community? |
| Nico Grienauer (he/him) |
It would be people from my agency, from drupal austria association (where i am obmann stellvertreter) and also from the drupal community I think. At mauticon Netherlands (after drupalcon) there I spotted lots of drupal people on the pictures ;) |
| Ruth Cheesley (she/her) |
It was a Contribution Day for all projects, so most of the Drupal people were there to contribute to Drupal ;) |
| Nico Grienauer (he/him) |
Ah ok. Didn‘t know that ;) |
| Ruth Cheesley (she/her) |
Yes, Dries can be available in EU on 14th April for a Community Council meeting, which we could have before or after (probs after, due to Easter) a community sprint |
| Ruth Cheesley (she/her) |
and, I think we can decide what the focus needs to be |
| Ruth Cheesley (she/her) |
Could do it in Prague as there’s an Acquia team there (mautic engineers / Acquia R&D team) |
| ekke |
Moreover, Prague has good flight connections and is not too expensive |
| Ruth Cheesley (she/her) |
Yes, indeed |
| Nico Grienauer (he/him) |
14th sounds great nd prague is also possible per train for me… |
| ekke |
"Dries can be available in EU on 14th April for a Community Council meeting, which we could have before or after (probs after, due to Easter) a community sprint"-> so we're looking at Apr/14 for the Council, Apr/15 for the sprint, right? |
| Ruth Cheesley (she/her) |
Yes, I think that would be the best way. Could maybe do 15/16 if one day is going to be too short. Depends really, want to make the most of people coming together but also mindful it’s time out of work and family life |
| Ruth Cheesley (she/her) |
He’s a busy person so I’ve asked his assistant to hold that day until we confirm, so it’s locked into his schedule as a ‘more info coming soon’ |